Terms & Conditions for 2020-21 HBF Fitness Program Participants

  1. In these Terms and Conditions, “You” means the person named in the online booking system for any of the sessions available for 2020-21 HBF Fitness Program (Session) as a participant. Where You are under 18 years of age, where relevant, You also refers to the parent or guardian who submitted a booking on behalf of a child.
  2. By ticking “Yes, I accept the Terms & Conditions” You warrant and represent to the organisers that:
    1. If the booking is on behalf of a child”, You accept the terms and conditions as the parent or guardian of the named participant;
    2. If the booking is not on behalf of a child You are the named participant and You will be 18 years of age or older on the day of your Session; and
    3. You have read and understood these Terms and Conditions and consent to the Privacy Statement below.
  3. You accept the entry fee for a Session is non-refundable and not transferable.
  1. To the extent permitted by law, You release any person, entity or body directly or indirectly associated with a Session (the Indemnified Persons) from all or any claims, demands, proceedings, action, suit, damage, penalty, cost or expense however arising including but not limited to negligence (Claims) that You have or may have had but for this release arising out of or connected with your participation in the Session, and You indemnify the Indemnified Persons and will keep the Indemnified Persons indemnified in respect of any Claims by any person including another participant in a Session arising out of or connected with your participation in any Session. This release and indemnity continues indefinitely and binds each of your heirs, successors, executors, administrators, personal representatives and assigns.
  2. You are participating in a Session at your own risk and:
    1. You acknowledge that participating in a Session may involve a real risk of physical or mental injury (including aggravation, acceleration or recurrence of such an injury) or death from various causes including but not limited to overexertion, heart attack, dehydration, or accidents; and
    2. You are responsible for ensuring that You are adequately and appropriately prepared both physically and mentally to compete your Session. If You have any health issues or doubts prior to the Session, You should immediately seek appropriate medical advice.
    3. You are required to declare Your medical history during registration and advise the organisers of your Session Trainers of any medical conditions that may impact your ability to exercise prior to participation in the Session.
  1. You consent to receiving any medical treatment that the organisers or their authorised representatives consider appropriate during or after any Session.
  2. You are responsible for any travel and medical insurance and for payment and/or reimbursement of medical or surgical expenses incurred by You as a result of your participation in a Session.
  3. You acknowledge that You have sole responsibility for your personal possessions and athletic equipment prior to, during and after a Session.
  4. You acknowledge the Session may be modified where the organisers consider that such changes must be made.
  5. You acknowledge that HBF reserves the right at any time to limit or restrict the number of participants for any Session.
  6. You give permission, for no fee or remuneration, for the use of your name, statements, voice or picture in any form of media in any context relating to your involvement in the program during or after any Session.
  7. If you apply to participate in a Session, You will be permitted to participate in the Session on the condition that You comply with the Terms and Conditions and any reasonable direction issued by the trainers conducting the Session or their representatives.
  8. You certify that You are 18 years or older or that You are the parent/legal guardian of the participant:
    1. Who is 15 years or older and You agree to these Terms and Conditions on behalf of the participant; or
    2. Who is 14 years or younger (child) and You agree to these Terms and Conditions on behalf of the Child in
      Your own right and You further:
    • Agree that the Child cannot participate in the Session unless You participate in the same training session in the same venue;
    • Understand that while the Session Trainers will provide activities, tips and recommendations relating to those activities, it is Your responsibility to assess the Child’s individual requirements and abilities and act accordingly;
    • Acknowledge that if the Child demonstrates behaviour that endangers the Child or other participants, You will be notified and the Child may be requested to leave the Session; and
  1. You accept that HBF reserves the right to alter these Terms and Conditions at any time up to and including the date of your Session. Variations will be posted on the organisers website and You accept it is your responsibility to check for any updates.
  2. You accept that the organiser reserves the right to cancel or vary any Session and refuse a participant’s attendance at and/or participation in the Event for any reason.
  3. To the maximum extent permitted by law, unless expressly provided in these Terms and Conditions, all implied terms, conditions, warranties and any other additional obligations are excluded from these Terms and Conditions. If any legislation implies into these Terms and Conditions any term, condition, warranty or additional obligation that cannot be lawfully excluded, then that term, condition, warranty or additional obligation will be included in these Terms and Conditions only to the extent required by the relevant legislation, but each party’s liability in respect of any breach of that term, condition, warranty or additional obligation will be limited to the maximum extent (if any) permitted by that legislation.
  4. These Terms and Conditions are governed by the laws of Western Australia.
  5. If a provision of these Terms and Conditions is held to be void, invalid, illegal or unenforceable, that provision must be read down as narrowly as necessary to allow it to be valid or enforceable. If it is not possible to read down a provision (in whole or in part), that provision (or that part of that provision) is severed from these Terms and Conditions without affecting the validity or enforceability of the remainder of that provision or the other provisions in these Terms and Conditions.
  6. The organiser of the Sessions is HBF Health Limited ABN 11 126 884 786 (HBF). Trainers arranged by Conan Fitness (ABN 73 619 404 296) (Conan Fitness) conduct each Session.


Privacy Statement

HBF and Conan Fitness respect and value the privacy of all personal information collected about Session participants.

The personal information collected will be securely stored on HBF systems and disclosed to Conan Fitness (the Session Trainers), our market researchers and medical staff. Your personal information is for the administration and conduct of the Session, including in the event of a need to deliver medical services.

HBF may also use your information to conduct market research activities relevant to HBF’s business and for future promotions to You of the Sessions and other HBF health, wellbeing and fitness initiatives. If you do not wish to be contacted for these purposes, please call an HBF Member Service Advisor on 133 423 or email us at hello@hbf.com.au, or You may use the unsubscribe functions in any emails or SMS/MMS messages that may be sent to You.

We may disclose Your personal information to our service providers, who may provide some services in relation to the Sessions directly to You on our behalf.  Generally, HBF uses systems and customer teams located within Australia.  However, HBF may also use service providers who store personal information overseas.  This means personal information may be transferred as part of commercial arrangements between HBF and its service providers. Service providers located overseas may also be able to access Your personal information which is stored in Australia. At the time of the publication of this statement, the territories in which HBF has either transferred or intends to transfer personal information may include the United States, United Kingdom and Canada. A list of countries in which information may be located is available on our website.

If You do not wish to provide personal information, which is required, you may not be able to be properly registered for a Session or contacted in case of changes to any of the Sessions.

The personal information collected in connection with the Sessions and this statement is separate from, and without prejudice to, any other personal information concerning you collected and held by HBF. You have a right to access your personal information that is held by HBF.

More information about the way HBF handles personal information or how to access it, is detailed in the HBF Privacy Policy, which are available at hbf.com.au or on request by calling an HBF Member Service Advisor on 133 423.